Learn with Jayakishor Bayadi

Are you familiar with the idea of “Failure First” thinking?

When we elicit requirements, most of the time we focus on the “happy path”. We assume everything will work as planned. We imagine users who enter correct data. We think systems will always respond on time. We expect smooth approvals and perfect integrations.

But real life is never perfect. Systems fail. People make mistakes. Data is wrong. Networks go down. Integrations do not respond. If we plan only for success, we will struggle when problems appear.

This is where "Failure First" thinking helps Business Analysts (BA).

As a BA, you must always imagine what can go wrong. We model the problems first. Then we build rules, constraints, guardrails, and fallback paths to stop failure or handle it smartly.

Here are some simple questions to ask:

• What if the user enters wrong or incomplete information
• What if the system does not have required data
• What if the integration fails or is slow
• What if the user does not follow the correct steps
• What if the approval is delayed or rejected
• What if multiple users try at the same time
• What if security rules block access
• What if the network or device is not working

Each answer gives a new scenario. You can then design:

• Validations
• Error messages
• Alternate flows
• Retry logic
• Data checks
• System alerts
• Access control rules

This approach makes the solution stable and reliable. Here is a simple example:

Requirement: “Allow users to upload documents.”

Failure First scenarios:

• What if the file size is too large
• What if the file type is not allowed
• What if the upload gets interrupted
• What if the virus scan fails
• What if the user uploads a duplicate file

For each one, we define what the system should do. Instead of silent failure, the system guides the user with clear actions. This way of thinking reduces defects, improves user experience, and protects the business from risk. So next time you model requirements, do not stop at the happy path. Ask yourself and your stakeholders:

“What if things go wrong”

Great solutions are not the ones that work only when everything is fine. They are the ones that stay strong even during failures.

#businessanalyst #businessananlysis #proejctmanagement #ITprojects #FreherBA #requirementselicitation

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1 week ago | [YT] | 4

Learn with Jayakishor Bayadi

As a BA, working with your team effectively is equally important as you work with your stakeholders. When your team feels supported, they build better, faster, and with fewer surprises.

Here are some quick pointers to keep in mind:

🧨Share the why, not just the what. Give early visibility, even if requirements are not final. Involve them in the discussions, as possible.

🧨Translate business goals into clear actions. Stay available during development. Protect the team from noise and vague ideas. Break big requirements into small parts.

🧨If the team is stuck, diagnose, don’t blame. Agree on acceptance criteria together. Acknowledge complexity, show appreciation.

🧨Communicate clearly, use bullet points. Collaborate, don’t dictate. Create a safe space for concerns.

#businessanalysis #businessanalyst #Projectmanagement #projectteam #stakeholdermanagement

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1 month ago | [YT] | 5

Learn with Jayakishor Bayadi

Don't speak much. LISTEN as much as you can.

Meetings can be noisy. People rush to share opinions. But if you want to be the one who adds value, learn to wait.

When you speak last, you absorb more. You hear where people agree and where they don’t. You notice what’s been missed. And when you finally speak, you’re not just adding noise — you’re bringing synthesis.

People listen more when they know you’re not speaking to be heard, but to bring clarity.

This small habit — pausing, thinking, then speaking — can quietly increase your impact across every discussion.

The real craft of business analysis lives in the soft skills. The ability to listen deeply. The ability to translate between worlds. The ability to guide decisions not with authority, but with understanding.

So the next time you’re writing a requirement, don’t just think about the feature. Think about the reader. Who are they? What do they care about? What will they miss if you’re not clear?

And the next time you join a meeting, remember — your silence can be more powerful than your words, if you’re using it to understand first and speak with purpose.

#businessanalysis #businessanalyst #projectmanagement #projectmanager #itproject #stakeholdermanagement

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1 month ago | [YT] | 5

Learn with Jayakishor Bayadi

The Unseen Flow of a Business Analyst(BA)!!!

For most people, a project moves in phases — plan, build, test, deliver. For a BA, it moves in waves...

One moment you’re aligning requirements, the next you’re untangling an impact that no one saw coming.

A single change request opens five new conversations.

A “quick clarification” call turns into a new design.

You keep adapting — not because someone asked you to, but because you see what others miss.

You sense when something’s off before it becomes a problem.

You connect dots across teams that rarely talk to each other.

There’s no finish line for your work — every delivery brings a new question, every go-live reveals another improvement.

And through it all, you hold the center — quietly ensuring that vision and execution don’t drift apart.

You may not be in the spotlight, but your influence is everywhere;
in the decisions that make sense,
in the chaos that never happened,
and in the outcomes that actually work.

So here’s to every BA who stays curious, calm, and committed;
balancing logic with empathy,
details with direction,
and pressure with purpose.

You don’t just manage change, as a BA, you make change meaningful.

Agree?

#businessanalysis #businessanalyst #projectmanagement #projectmanager #itproject #stakeholdermanagement

1 month ago | [YT] | 4

Learn with Jayakishor Bayadi

Top 8 Signs that you've become an "AI-OVERPOWERED” Business Analyst!

👉 You think AI can replace analysis
AI can automate repetitive tasks. It may give you some starting point. But it can’t understand people, context, or business goals. Business Analysis is about connecting problems with solutions — and that needs reasoning, not algorithms.

👉You skip the fundamentals
AI tools are great at giving answers. But only those who understand processes, requirements, and data can ask the right questions. Without a strong BA foundation, you’ll never know when the AI is confidently wrong. You must know Business analysis, to figure out whether AI is doing right or wrong.

👉You confuse automation with intelligence
Just because a process is automated doesn’t mean it’s optimized. AI can make processes faster, but only analysis makes them better and logical and sensible.

👉You depend too much on prompts
Prompting is not problem-solving. Many times Ideas provided by AI is not at all logical, despite you give the greatest of the prompt. Honestly, if you rely on AI for every idea, you stop thinking critically on your own. AI may give you a starting point, but it’s nowhere near human thinking capabilities.

👉You forget that businesses still need humans
AI can read data, not emotions (At least for now, though it can give practical solutions for Emotional queries!!). It can summarize insights, but not handle conflicting stakeholder priorities or business politics. That’s your job as a BA.

👉You think learning basic BA skills is now old-school
It’s not. It’s timeless. You need to learn them. Understand them.  Understanding business goals, mapping processes, analyzing data, and defining value, these are the same principles that power AI-driven enterprises.

👉You Underestimate Context
AI doesn’t understand your company’s legacy systems, culture, or constraints. Even if you provide all the information, AI can simulate context, but it cannot internalize it. Only a skilled analyst can bridge that gap and design solutions that actually work in your environment. That’s why analysts are essential, they give meaning to data and make AI solutions actually work in the real world.

👉You Chase tools, Not thinking
ChatGPT, Copilot, Gemini — they’ll keep evolving. But structured thinking, problem framing, and requirement analysis never go out of date. These are the roots that let you grow with every new wave of technology.

AI is powerful, but it’s not a shortcut to understanding. If you skip the basics, you’ll end up generating words, not value.

Before you learn how to “use AI,” learn how to think like a Business Analyst.

#AI #businessanalysis #Businessanalyst #stakeholdermanagement #emmotionalintelligence #AIpowered #ProjectManagement #humans #ITproject

1 month ago | [YT] | 5

Learn with Jayakishor Bayadi

Why is AI a BA's companion? Why BAs must make friends with AI?

Though we cannot completely rely on whatever AI tools spit out at this time, they can be your companions to trigger some ideas, and they can do some real heavy lifting for you. As a BA, while you need to use the AI tools responsibly, you need to learn to prompt them effectively, too, to get the best possible output. The way we work in this industry is quickly turning towards becoming AI-first or AI-enabled.

Here are the top 11 things BAs should know about using AI in their work.

1. AI is not a tool; it’s a thinking partner. Learn to use it the way you’d bounce ideas off a colleague. When you’re stuck defining a process or framing a problem, AI can help you look at it from different angles.

2. Use AI to validate your logic. When you document a requirement or workflow, ask AI: “What could go wrong here?” It’ll point out gaps you missed. You stay sharp, not overconfident.

3. AI can make you faster, not careless. It can draft a process flow, acceptance criteria, or problem statement — but it’s still your judgment that makes it business-ready. Don’t delegate thinking; use AI to stress-test it.

4. When data is messy or incomplete, AI can help you find patterns. Use it to summarise large text feedback, group customer pain points, or extract keywords from transcripts. That’s not automation, that’s better listening.

5. AI helps you prepare smarter questions. Before a stakeholder workshop, ask AI: “What should I ask if I’m studying this process?” You’ll walk in more prepared and structured.

6. AI expands your domain knowledge quickly. If you’re new to healthcare, insurance, or logistics, use AI to explain core processes, terminologies, and common KPIs. You’ll sound confident faster. This is my personal experience.

7. AI can help you see trade-offs. When multiple solutions emerge, ask AI to list pros and cons based on cost, complexity, and impact. It helps structure discussions objectively.

8. Use AI to document better, not more. The goal is not to create 50 pages faster; it’s to clarify thinking faster. AI can help you shorten, simplify, and rephrase your documents for different audiences.

9. AI doesn’t replace human sense. It doesn’t know your stakeholders’ mood, politics, or hidden agendas. That’s your job. Combine AI insights with emotional intelligence, that’s the winning mix.  Use AI to your advantage. Effective prompting is essential. You are the ultimate judge.

10. Make AI your assistant in problem discovery. When stakeholders say, “We need automation,” ask AI to suggest “what business problems usually cause this statement.” You’ll uncover root causes, not just requests.

11. Be curious, not intimidated. You don’t have to “learn AI”, just learn to use it in your BA flow. That's the first step.

#businessanalysis #Businessanalyst #Businessanalystcourse #AI #AIinbusinessanalysis #BA #BAcourse #HowtobeaAIpoweredBA #IT #ITprojectmanagement

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1 month ago | [YT] | 6

Learn with Jayakishor Bayadi

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1 month ago | [YT] | 2

Learn with Jayakishor Bayadi

Business Analysts need rest too.

In the rush to meet deadlines, clarify requirements, and manage expectations, we often forget that we are humans first, analysts later.

This Mental Health Week (It was the world mental health day yesterday), I just want to remind every BA out there, it’s okay to pause.

It’s okay to detach.

It’s okay to not always be available.

Our minds are constantly analysing, thinking two steps ahead, spotting what others miss. But that same strength can easily become exhaustion when we never switch off.

A tired BA doesn’t just lose energy, they lose clarity.

When we’re drained, we start missing details, reacting instead of analysing, and confusing urgency with importance.

Taking rest is not a weakness. It’s a skill.
It’s about knowing when to stop before your mind forces you to.

When you rest, you return with better judgment, empathy, and focus, qualities every BA truly needs.

Detachment is also part of our job.

We need to know when to step back, from day-to-day mundane tasks, from overthinking solutions, from trying to fix everything.

Sometimes, clarity comes not by doing more, but by doing nothing for a while.

So, this week and every week after, let's remind ourselves:

We don’t need to prove our worth by staying busy.

We can say no, and still be professional.

We can rest and still be responsible.

Because at the end of the day, a healthy mind creates the best solutions.

Take care of yourself. That’s the first requirement every BA should write down.

#worldmentalhealthday #mentalhealth #takingrest #relax #businessanalysis #businessanalyst #businessanalysiscourse

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2 months ago | [YT] | 5

Learn with Jayakishor Bayadi

Top 6 Insights Every Business Analyst Must Embrace for Career Growth!

It was a wonderful discussion with Abhishek Srivastava on Becoming a Successful BA and about BA Mindset and how a BA must be ready for modern business scenarios. Thanks, Techcanvass, for hosting me!

Watch the full podcast here: lnkd.in/gKRR2nSW

1. Create Value to build stakeholder trust early: Success starts with earning confidence, not just collecting requirements. Stakeholders need to see genuine value and reliability in every interaction. Trust isn’t built overnight; it’s the outcome of consistency, empathy, and clear communication.

2. Stay Adaptable in Rapidly Changing Environments: Business scenarios are shifting faster than ever, fuelled by technology and AI. The most successful BAs don’t just cope with change; they embrace it and proactively upskill to stay relevant.

3. Think Customer Success for you to be successful: Many think about how to be a successful BA. If you are thinking about customer success, you are already a successful BA. If you are obsessed with customer success, you will ask the right questions, and you will do what is required for your customer to be successful. Once the customer is successful, your project is successful. Then people will turn to you.

4. Develop a Growth & Resourceful Mindset: Don’t wait for opportunities; create them. Resourcefulness—seeking solutions, learning continuously, and being willing to experiment fuels long-term success. Growth is a habit, not just a goal.

5. Cultivate Deep Soft Skills, especially Listening: Beyond communication, listening, and empathy set BAs apart. Understanding stakeholders’ unspoken needs, adapting communication style, and managing conflicts constructively are essential. Patient, empathetic listening enables meaningful solutions.

6. Master Core Hard Skills, But Prioritise Mindset: Tools like BPMN or documentation platforms matter, but mindset and soft skills are foundational. The ability and willingness to learn, adapt, and advocate for business value always outweighs technical proficiency alone.

What’s your top lesson as a BA? Do comment.

#BusinessAnalysis #CareerGrowth #BAInsights #Techcanvass #ContinuousLearning #MindsetMatters

@techcanvass

2 months ago | [YT] | 3