Adebola Ademola | VA Coach

Projects Tracking made easy🔥

Monday.com is one of the most powerful project management tools available right now. And whether you are an executive running a growing team or a VA managing multiple clients, it will change how you work.

Here’s how to actually use it:

For executives and founders:

✅Project visibility at a glance
See every project, every deadline, and every team member’s workload on one dashboard. No more “what’s the status on this?” conversations.

✅Automations that move work forward
When a task is marked complete, Monday.com automatically notifies the next person, updates the timeline, and logs the change. Your workflow moves without you pushing it.

✅Client and stakeholder reporting
Build a board your clients or investors can view in real time. Progress is visible, professional, and always up to date.

For VAs:

✅Managing multiple clients cleanly
Create a separate board for each client. Deadlines, priorities, and deliverables all organised in one place. Nothing falls through the cracks.

✅Onboarding new clients
Use Monday.com to build a structured onboarding board that walks your client through every step of working with you. Instant credibility.

✅Integrating with your other tools
Monday.com connects with Zapier, Airtable, Gmail, Slack, and more meaning your entire workflow can be automated across platforms. One update triggers everything else.

The best part?

You don’t need to be technical to use it.
You just need to be intentional about how you set it up.

And that’s exactly the kind of systems thinking that separates a strategic VA from a basic one.

Are you already using Monday.com? How has it changed your workflow? Drop it below, If not this is your sign to explore it.

#MondayDotCom #ProjectManagement #VirtualAssistant #VATools #ExecutiveSupport #Airtable #Zapier #VACoach #EVA #BusinessAutomation

1 week ago | [YT] | 10

Adebola Ademola | VA Coach

I built a pipeline that tracks every lead from first contact to closing.

6 stages:
→ New Leads
→ Contacted
→ Viewing Scheduled
→ Offer Stage
→ Closed/Won
→ Lost/Inactive

‪@KOKAACADEMYLTD‬

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1 week ago | [YT] | 6

Adebola Ademola | VA Coach

This really stretched me!

I built two fully automated systems for a property management company using Airtable, Typeform, Zapier, and Slack.

System 1 automates invoice processing from vendor submission to matching, exception handling, and Slack notifications.

System 2 automates maintenance ticket monitoring with escalation alerts, vendor follow-ups, and a daily operations digest.

The two systems are connected, an unapproved vendor in System 1 automatically creates a ticket in System 2.

Real tools. Real workflows. Real automation.

‪@KOKAACADEMYLTD‬

#Zapier #Airtable #NoCode #Automation #OperationsTechnology #Capstone

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1 week ago | [YT] | 4

Adebola Ademola | VA Coach

To beginners in any industry!!

Thought to share my experience so far in this AI Automation journey

I have been using some of these tools already. I wasn’t starting from zero, but I have been reminded constantly why learning from industry experts matters.

It’s not just about the tools. It’s about the thinking behind the tools.

The why before the how. The strategy before the workflow.

That context? You don’t get it from YouTube tutorials. You get it from people who have built, broken, and rebuilt these systems with real clients.

Here’s what’s shifting for me already:

✅I’m starting to see automation opportunities everywhere.
✅A task I used to complete manually? I’m now asking, could this be automated?
✅The way I think about executive support is expanding.

And that’s the point.

This course isn’t just adding a skill to my toolkit. It’s changing how I see the work entirely.

If you are a VA sitting on the fence about investing in AI skills. Get off the fence.

The industry is not waiting for you to feel ready.

What’s one skill you have been putting off learning?

#AIAutomation #KokaAcademy #LearningInPublic #VirtualAssistant #VACoach #NewVA #FutureOfWork #VALife #NeverStopLearning #EVA

2 weeks ago | [YT] | 11

Adebola Ademola | VA Coach

Dear CEO🤗

Zapier is a tool that connects your apps and automates the work that happens between them.

No code. No developer. No manual transfers.

Just seamless, invisible workflows running in the background while you focus on what actually matters.

Here’s what that looks like in a real executive’s world:

▶️Your inbox triggers your CRM
A new client emails you. Zapier automatically creates a contact in your CRM, tags them, and notifies your Executive VA without anyone lifting a finger.

▶️Your forms feed your Airtable database
A lead fills out your enquiry form. Zapier instantly logs their details into Airtable, organised exactly the way you need it. No copy-pasting. No missed entries.

▶️Your calendar drives your team
A meeting gets booked. Zapier automatically sends a briefing reminder to your EVA, creates a prep task in your project management tool, and sends a confirmation to the attendee.

✅All of that triggered by one action.
✅All of that happening without you.

This is what strategic executive support looks like in 2026.

It’s not just about having someone in your corner. It’s about having someone who can build the systems that make your business run even when nobody is watching.

That’s the Executive VA I am and that’s the standard I bring to every client I work with.

I’m Adebola, a professional Executive VA. I help executives build backend operations that are organised, automated, and built to scale. If that’s what your business needs — DM me.

What’s one task in your business you wish happened automatically? I look forward to reading from you.

#Zapier #AIAutomation #ExecutiveVA #ExecutiveSupport #Airtable #FounderLife #CEOMindset #BusinessAutomation #EVA #KokaAcademy

2 weeks ago | [YT] | 7

Adebola Ademola | VA Coach

It took only one Zap😳?

I just automated an entire event registration process for a client.

Here's the breakdown of what I built

𝟭. Guest registers via Google Forms
𝟮. Formatter cleans the phone number automatically
𝟯. Formatter splits and capitalizes their name
𝟰. Filter blocks anyone under 12
𝟱. Airtable checks for duplicate registrations
𝟲. Team gets notified instantly on Slack
𝟳. VIPs get routed to exclusive channels based on plus one status
𝟴. Every record is logged in Airtable with timestamp and CRM status

Before this automation:
❌ Manual data entry
❌ Duplicate records everywhere
❌ Messy phone numbers and inconsistent names
❌ Team notifications sent one by one

After this automation:
✅ Clean, structured data every time
✅ No duplicates ever
✅ VIP guests handled automatically
✅ Real-time team alerts on Slack
✅ Full registration log in Airtable

This is the power of no-code automation.

You don't need a developer. You don't need to code. You just need the right tools and the right knowledge.

I’m Adebola, an Executive VA specialising in helping founders and executives build backend systems that protect their time and their bottom line. I’m a DM away

What repetitive task in your business could be automated? Drop it in the comments

‪@KOKAACADEMYLTD‬

#Zapier #NoCode #Automation #EventManagement #KOKAAcademy #DigitalTransformation #Lagos #WorkflowAutomation #ProcessAutomation

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2 weeks ago | [YT] | 7

Adebola Ademola | VA Coach

I just saved a client hours of manual work every week with one Zap.

They were running a premium event in Lagos. Guests register via Google Forms. The team was manually checking for duplicates, copying data into Airtable and sending Slack updates by hand.

I automated the entire workflow in one afternoon.

Here's the system I built;

𝟭. Google Forms captures the registration
𝟮. A filter removes invalid entries (underage, missing email)
𝟯. Airtable is searched to prevent duplicate records
𝟰. A new record is created only for valid, unique registrants
𝟱. The team is instantly notified on Slack

The impact:

✅100% automated — no human intervention needed
✅Clean, duplicate-free database
Reduced wasted task credits with smart filtering.
✅Real-time team notifications

No code. No developers. Just smart automation.

This is what I do, I help businesses eliminate repetitive tasks and build systems that work while they sleep.

DM me if you want something like this built for your business.

@KOKAACADEMYLTD‬ ‪@Zapier‬

#Zapier #Automation #NoCode #WorkflowAutomation #EventManagement #Lagos #DigitalSkills #KOKAAcademy #BusinessAutomation

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2 weeks ago (edited) | [YT] | 4

Adebola Ademola | VA Coach

Nobody talks about how much a disorganised inbox actually costs.

Not in feelings but In money.

Let me break it down.

The average executive spends 2.5 hours a day managing email. That’s 12.5 hours a week. 50 hours a month.

Now, what is your hour actually worth?

If your time is valued at $200/hour, that’s $10,000 a month spent sitting in an inbox.

Not selling.
Not leading.
Not building.

Sitting. In. Email.

And it gets worse.

Because a disorganised inbox doesn’t just steal time. It steals opportunities.

The partnership email buried under newsletters.

The investor follow-up that needed a response within 24 hours.

The client question that sat unanswered for 4 days and quietly walked away.

These aren’t hypotheticals. They happen every single day to executives who are too busy running their business to notice what’s slipping through the cracks.

Here’s what a well-managed inbox looks like in the hands of a strategic EVA:

✅A filtering system that separates urgent from important
✅Template responses for recurring enquiries
✅A daily briefing so you only touch what actually needs you
✅Zero unread emails older than 24 hours
✅A paper trail that’s searchable, organised, and never loses anything

Your inbox is not just a communication tool.
It’s a revenue channel.

Treat it like one.

I’m Adebola, an Executive VA specialising in helping founders and executives build backend systems that protect their time and their bottom line. DM me if you’re ready to fix this.

How many unread emails are in your inbox right now? Be honest 😄👇🏽

#ExecutiveVA #EVA #InboxManagement #ExecutiveSupport #FounderLife #CEOMindset #Productivity #BusinessGrowth #TimeManagement #Leadership

3 weeks ago | [YT] | 8

Adebola Ademola | VA Coach

On the move✈️

Yesterday we had our first class as we began our journey into Zapier.

We started with the basics — Zap anatomy, and how triggers and actions actually work together.

Then things got interesting. We spent time calculating task consumption per Zap, diving into Task History, error tracking, and how to read logs so you can truly understand what's happening behind the scenes when a Zap runs.

From there, we moved into multi-step Zaps and how your plan (free vs. paid) affects how many steps you can build per Zap something I didn't think about before but makes a real difference in what you can automate.

We also got a quick introduction to Zapier's broader ecosystem: Zaps, Tables, Interfaces, Canvas, Agents, and Chatbots. The tool is way bigger than I expected.

For the next two weeks, I’m going to be learning, experimenting, and building as we go and I'm really looking forward to it.

Have you used Zapier before? I'd love to hear what you've built with it.

‪@KOKAACADEMYLTD‬

#Zapier #NoCode #WorkflowAutomation #KOKAAcademy #LearningInPublic #Productivity

3 weeks ago | [YT] | 6

Adebola Ademola | VA Coach

Not all VA niches are created equal.


And in 2026, the market is making that very clear. If you have been wondering where the real opportunities are, here are 3 niches that are paying VAs well right now:

1️⃣Executive Support / C-Suite EA
Founders and executives are busier than ever and they need support that thinks, not just executes. EVAs who can manage high-level operations, communications, and strategy are commanding premium rates. This is not entry-level VA work and the pay reflects that.

2️⃣Launch Support VA
Course creators, coaches, and online business owners launch constantly and launches are chaotic without the right support. A VA who understands launch sequences, tech setup, affiliate management, and post-launch wrap-up is invaluable. And she gets hired again. And again.

3️⃣Systems & Automation VA
Businesses are drowning in repetitive tasks they don’t know how to automate. A VA who can build workflows in tools like Zapier, Make, or Notion, and document everything cleanly is solving a painful, expensive problem. That kind of skill commands serious rates.

The common thread? Specialisation. Results. Strategy.

These aren’t task-doers. They are problem-solvers. And the market pays accordingly.

If you are still offering everything to everyone, this is your nudge to pick a lane.

Which of these niches speaks to your strengths?

#VACoach #VirtualAssistant #VANiche #VALife #NewVA #VACommunity #VATips #OnlineBusiness #VABusiness #SpecialiseToScale

1 month ago | [YT] | 8